Managed print has been fairly static for years. There is always a managed partner that will sell or, more often, lease you a printer or copier and give you a cost per page for what you print. That has worked since the beginning of managed print and is still a great option, but it shouldn’t be your only option. There are a lot of changes coming to leasing practices that will force a change on this old-time tradition.
The Financial Benefits of PaaS
1. Everything AND the kitchen sink
PaaS includes all of the benefits of MPS (which gives you supplies, parts and labor covered under a cost per page agreement), but PaaS also includes the printing hardware in the cost per page. Now you get supplies, parts, labor and hardware. PaaS is easily combined with a printing or document based Software as a Service (SaaS) agreement to provide you with better workflows, easier printing logistics, and insights and data into your printing as a company.
2. Better on the books
Because PaaS is a service, printing devices no longer sit on your balance sheet. There is no depreciation since you don’t own the hardware and that means not having to worry about the new leasing rules and how that will affect your business. Now you can have office printing, often the 3rd most costly expense after payroll and rent, removed as a liability for your business and instead classify it as a service you are receiving.
3. Single invoice
Because PaaS includes supplies, parts, labor and hardware into a single service, there is no need for multiple invoices for printing. There is just one monthly bill for the service and no equipment quotes or lease agreements to track. Access to data, including printing trends and color vs black-and-white, keeps costs predictable and easy to budget for.
The end of MPS?
No. Managed print services is a great agreement and still the heavy hitter in the industry. There are many reasons to want to own your printing hardware and manage that internally. PaaS is an alternative for changing times in an otherwise static offering, and with Topic 842 and other changes coming soon, may be the actual best thing for managed print since the laser printer.