Document Capture

Much of the manual labor in paper processes relates to keying in data from forms.  This mundane work is not only error prone it is also expensive.

What is it?
Imagine if you could drop a document in a scanner and have the relevant information automatically entered into the right fields in a database.  Information processing that took hours could now take seconds freeing up staff to do work that adds value.

What does it do?
Document Capture uses Optical Character Recognition (OCR) to read text on a scanned image and enter it into a database.  This technology can also be used to read barcodes and even hand printed forms. Automating data capture brings many valuable benefits:

Automatically Index Documents
Data can be extracted off of forms to use as index fields for retrieval in a Document Management system.  This means that documents can be scanned in and instantly ready for search across the organization.

Input Data Into Existing Applications
Extracted data can be input directly into business applications like accounting, inventory management or CRM.  Instead of manually typing data relevant fields are pulled from the forms as they are scanned.

Streamline Workflows
Document Capture is the foundation for Workflow Automation.  Once the document is scanned the extracted data can be used to trigger automated workflows to streamline a business process.

Reduce Errors
Document Capture reduces data entry errors.  If the system does not recognize a field from the scanned document it places the document in a quality control list where it can be quickly proofed and approved.

To learn more about how Document Capture technology could benefit your organization contact us today.